# Non Disclosure Agreement Policy As a staff member or volunteer of Generocity Church, I understand that during my time as staff or volunteer, I may have access to confidential and sensitive information about church members, finances, operations, and ministry activities. I recognise that maintaining confidentiality is essential to preserving trust, protecting individuals, and supporting the mission of the church. # Types of Confidential Information I understand that confidential information includes, but is not limited to: ### Personal and Pastoral Information - Personal counseling sessions, pastoral care discussions, and prayer requests - Medical conditions, health concerns, and family crises shared in confidence - Mental health struggles, addiction issues, or personal challenges - Marital problems, family conflicts, or relationship difficulties - Financial hardships, employment issues, or personal circumstances - Information shared during confession, spiritual direction, or pastoral counseling ### Church Member Information - Personal contact information, addresses, and phone numbers - Attendance records and participation in church activities - Giving records, donation amounts, and financial contributions - Disciplinary matters, church discipline proceedings, or membership issues - Background check results and volunteer screening information - Children's information and family details ### Financial and Administrative Information - Church budget details, financial statements, and revenue information - Salary information for staff members and compensation details - Vendor contracts, business relationships, and operational agreements - Strategic planning discussions and future ministry initiatives - Personnel matters, hiring decisions, and employment issues - Legal matters, insurance claims, or potential liability issues ### Ministry and Operational Information - Confidential ministry discussions and leadership decisions - Internal conflicts, disagreements, or sensitive church matters - Security procedures, access codes, and safety protocols - Donor information and major gift discussions - Property matters, acquisitions, or facility planning ## Confidentiality Obligations ### General Principles I agree to maintain strict confidentiality regarding all sensitive information I encounter in my role. I will not disclose, discuss, or share confidential information with anyone who does not have a legitimate need to know, including: - Family members, friends, or acquaintances - Other church members or volunteers - Community members or neighbors - Social media platforms or online forums - Other churches or religious organisations ## Professional Boundaries I understand that confidential information shared with me is not meant for casual conversation or gossip. I will: - Treat all confidential information with the utmost respect and discretion - Avoid discussing sensitive matters in public areas, hallways, or casual settings - Refrain from sharing information even when asked directly by curious individuals - Maintain confidentiality even after my service with the church ends ## Communication Guidelines When confidential information must be shared for legitimate ministry purposes, I will: - Only share information with authorised church leadership - Obtain appropriate permission before sharing sensitive details - Share only the minimum information necessary to accomplish ministry goals - Use secure communication methods when discussing sensitive matters - Verify the need-to-know basis before sharing any confidential information # Specific Protections ## Pastoral Care and Counseling Information shared during pastoral counseling, prayer sessions, or spiritual guidance remains strictly confidential unless: - The individual gives explicit written consent to share specific information - There is imminent danger of harm to the individual or others - Legal requirements mandate disclosure (such as suspected child abuse) ### Financial Information All financial information, including individual giving records and church financial details, will be kept strictly confidential and shared only with authorised personnel for legitimate church business purposes. ### Personnel Matters Information about staff employment, performance evaluations, salary details, and personnel decisions will remain confidential and will not be discussed with unauthorised individuals. ### Child Protection Information about children and youth, including family situations, behavioral concerns, or personal details, requires special protection and will only be shared according to established child protection protocols. # Exceptions to Confidentiality I understand that confidentiality may be limited or overridden in the following circumstances: - Mandatory reporting requirements for suspected child abuse, elder abuse, or vulnerable adult abuse - Imminent danger where disclosure is necessary to prevent serious harm to an individual or others - Legal obligations such as court orders, subpoenas, or other legal requirements - Explicit written consent from the individual to share specific information - Church discipline procedures following established biblical and church governance protocols # Social Media and Technology I agree to maintain confidentiality in all forms of communication, including: - Not posting about church matters, member situations, or ministry activities on social media - Avoiding the sharing of photos or information about church members without consent - Being cautious about electronic communications that could compromise confidentiality - Not using church member information for personal purposes or non-church activities # Consequences of Breach I understand that breach of this confidentiality agreement may result in: - Immediate removal from my position or volunteer role - Loss of access to church facilities and information systems - Potential legal action if the breach causes harm or violates laws - Damage to relationships and trust within the church community # Ongoing Obligations ### Duration of Agreement This confidentiality agreement remains in effect: - Throughout my entire period of service with the church - After my service ends, for an indefinite period - Even if I transfer to another church or ministry organization - Until specifically released in writing by authorised church leadership ### Continuing Education I agree to: - Participate in confidentiality training as required by the church - Stay informed about privacy policies and confidentiality best practices - Seek guidance from leadership when uncertain about confidentiality issues - Report any potential breaches of confidentiality that I become aware of # Acknowledgment and Agreement By signing below, I acknowledge that: - I have read and understand this confidentiality agreement - I agree to abide by all confidentiality requirements outlined above - I understand the serious nature of maintaining confidentiality in ministry - I will seek clarification from church leadership if I have questions about confidentiality - I commit to upholding the highest standards of discretion and trustworthiness ## Staff/Volunteer Information Name: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Position/Role: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Department/Ministry Area: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Signature: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ ## Church Leadership Authorisation Supervisor/Pastor Name: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Title: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Signature: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ # Resources and Support If you have questions about confidentiality requirements or encounter situations where you're unsure about appropriate disclosure, please contact: - Senior Pastor: Ps Caleb Dwyer - Executive Team: Ps Ang Mitchell or Ps Tash Eagle - Church Administrator: Mel Naveau
Effective Date: 7th July 2025 Next Review Date: 7th July 2026 Approved By: Executive Team on 23rd July 2025 This agreement reflects our commitment to biblical principles of trustworthiness, integrity, and love for one another as we serve together in ministry.
**![Icon Description automatically generated](https://handbook.generocitychurch.com.au/uploads/images/gallery/2025-09/embedded-image-mvdahqbt.png)**